Students play a critical role in bringing our community to life for prospective students and families!

If you’re interested in sharing your story and your enthusiasm for WashU, these are the opportunities for you.

Bear Ambassador Position

Overview

The Bear Ambassador Program in the Office of Undergraduate Admissionsprovides a paid experience for Washington University students to assist with daily campus informational programming. The ambassador program provides a mixture of key responsibilities that work with prospective students and families, and offers exposure to the various functions of admissions at a highly selective institution. The ambassadorship will operate in a hybrid-model, tasking students with a combination of in-person and virtual responsibilities.

As University policy and CDC safety guidelines allow, key responsibilities may include:

  • Giving in-person student-led campus tours to groups
  • Conducting virtual tours of campus and managing the Q&A function of Zoom sessions
  • Handling the daily check-in process for visiting guests in the Sumers Welcome Center and other visit areas on campus
  • Facilitating virtual prospective student interviews and interview breakout rooms
  • Engaging with prospective students electronically via email, Welcome to College, Zoom, phone, etc.
  • Providing support for special virtual events, such as panels, information sessions, Webinars, etc.
  • Assisting with special in-person events, such as special visit days, group visits, luncheons, and overnight programs
  • Managing the mock residential hall space
  • Other administrative tasks as assigned

Desired skills/characteristics

  • Hiring preference will be given to students who can fulfill the role in a hybrid capacity
  • WashU current student from the Class of 2023, 2024, 2025, or 2026
  • Good academic and judicial standing with the university (your application gives us permission to check your standing)
  • Strong written and oral communication skills
  • Comfortable with public speaking in both small and large groups
  • Commitment to providing the highest level of customer service to every prospective visitor and their guest(s)
  • Self-starter who takes initiative and is willing to jump-in and assist however is needed
  • Enthusiasm about the University and what it offers students

Hours

The ambassador position is part-time (4-6 hours per week) with some weekends required.  The Undergraduate Admissions Office is open Monday-Saturday with occasional programs on Sunday. Ambassadors should expect to work their shifts between Monday-Friday with the occasional Saturday or Sunday as needed. Non-paid vacation time is available. All ambassadors are required to attend mandatory training that will occur in the spring semester of 2023 and mid-August of 2023. Meals and on-campus housing will be provided free of cost to all Bear Ambassadors for the duration of training.

Compensation

Ambassadors will be compensated at a rate of $11.30 per hour.

Application process

  • Apply by emailing BearAmbassadors@email.wustl.edu
  • Attach a resume, which should include major(s)/minor(s), cumulative GPA, relevant skills/experience, and involvement along with contact information for 1 reference (personal, professional, academic or a member of the WashU community)
  • Preference will be given to candidates who apply by November 1, 2022

By applying, students give the Admissions Office permission to access university standing and academic record.

Questions?

Please reach out to Jacob Goedde and Jennie Jean-Jacques at BearAmbassadors@email.wustl.edu

Academic Year Internship

Overview

The Academic Year Internship Program in the Office of Undergraduate Admissions provides a paid professional experience for Washington University students to share their WashU story and experience with prospective students and their guests. Interns will gain exposure to the various functions of admissions at a highly selective institution. The internship provides a mixture of responsibilities that work with prospective students and families, and will have significant project work with specific leadership roles. The internship will operate in a hybrid-model, tasking students with a combination of in-person and virtual responsibilities.

Key Responsibilities

  • All interns will hold one liaison/leadership position within one of the following areas:
    • Recruitment & Selections Team – Leads the interview and selection process for new Bear Ambassadors.
      • Champions diversity and fosters a culture of inclusivity and equity in the recruitment process
      • Maintains a record of interested current students who want to work as Bear Ambassadors
      • Schedules and conducts interviews for new Bear Ambassadors
      • Manages inventory and orders supplies, admission apparel, and print materials, and manages the website with photos and biographies of all Undergraduate Admissions student workers
      • Reviews the hiring logistics for newly hired ambassadors
    • Training & Examination Team – Organizes, plans, and leads all mandatory trainings required for Bear Ambassadors.
      • Creates examinations through online modules and evaluates new members for readiness.
      • Plans all logistics, including ordering food, ordering print materials, etc. in conjunction with the Coordinator of Events & Programming
      • Updates handbooks regularly for interns, tours, interviews, and other standard operating procedures
      • Meets with all five academic divisions and the Beyond Boundaries representatives once a semester to ensure content is up-to-date
    • Management & Operations Team – Oversees the daily schedule for all campus tours, interviews, and lobby shifts
      • Utilizes scheduling platform, Welcome to College, to collect availability for all student workers, create recurring shifts, and communicate coverage needed for any uncovered shifts
      • Creates agendas for and leads monthly staff meetings for all Bear Ambassadors and Academic Year Interns
      • Maintains a record of missed shifts, strikes, and Bear Ambassadors needing corrective actions
    • Visit Experience (VX) & Events Team – Coordinates the logistics and staffing for all in-person and virtual special events held by the Undergraduate Admissions Office.
      • Focuses on the visit experience for all prospective visitors and guests
      • Manages student staffing for large group visits, major events, panels, webinars, and special visit requests
      • Assists the Undergraduate Admissions Marketing & Communications team with developing promotional items for prospective and admitted students
      • Develops helpful guides for WashU and the surrounding area

As University policy and CDC safety guidelines allow, additional responsibilities include

  • Giving in-person student-led campus tours to groups
  • Conducting virtual tours of campus and managing the Q&A function of the Zoom
  • Handling the daily check-in process for visiting guests in the Sumers Welcome Center and other visit areas on campus
  • Facilitating virtual prospective student interviews and interview breakout rooms
  • Engaging with prospective students electronically via email, Zoom, phone, etc.
  • Providing support for special virtual events, such as panels, information sessions, Webinars, etc.
  • Assisting with special in-person events, such as special visit days, group visits, luncheons, overnight programs pending COVID-19 precautions
  • Managing the mock residential hall space
  • Other administrative tasks as assigned

Required Skills/Characteristics

  • WashU current student from the Class of 2023, 2024, 2025, or 2026
  • Good academic and judicial standing with the university (your application gives us permission to check your standing)
  • Transfer students require at least one year at WashU to be eligible to apply
  • Must have previously held a Student Tour Leader, Campus Interview Team, Bear Ambassador, Summer Intern, or Academic Year Intern position

Desired Skills/Characteristics

  • Hiring preference will be given to students who can fulfill the role in a hybrid capacity
  • Strong written and oral communication skills
  • Comfortable with public speaking in both small and large groups
  • Commitment to providing the highest level of customer service to every prospective student/family
  • Self-starter who takes initiative and is willing to jump-in and assist however is needed
  • Enthusiasm about the university and what it offers students
  • Interest in exploring higher education as a potential career field

Hours

The internship is a part-time position (10-14 hours/week) with some weekends required. The Undergraduate Admissions Office is open Monday-Saturday with occasional programs on Sunday. Interns should expect to work the majority of their shifts between Monday – Friday with the occasional Saturday or Sunday as needed. Non-paid vacation time is available. In addition, all interns are required to attend a mandatory training that will occur in mid-August of 2023. Meals and on-campus housing will be provided free of cost to all interns for the duration of August training.

Compensation

Interns will be compensated at a rate of $12.30 per hour and hourly pay will increase with experience.

Application

  • Apply via Handshake or email your materials to BearAmbassadors@email.wustl.edu for this specific position and upload a current résumé, which should include major(s)/minor(s), cumulative GPA, involvement at WashU, relevant skills/experience, and contact information for two professional references.
  • This position is open until filled.

By applying, students give the Admissions Office permission to access university standing and academic record.

Questions?

Please reach out to Jacob Goedde and Jennie Jean-Jacques at BearAmbassadors@email.wustl.edu

Summer Admissions Internship

Overview

The Summer Internship Program in the Office of Undergraduate Admissionsprovides a paid professional experience for Washington University students to assist with daily campus Admissions programming. Interns will gain exposure to the various functions of admissions at a highly selective institution. The internship provides a mixture of responsibilities that work with prospective students and families and some project work. The internship will operate in a hybrid-model, tasking students with a combination of in-person and virtual responsibilities.

Key Responsibilities (as university policy and CDC safety guidelines allow)

  • Giving in-person student-led campus tours to groups
  • Conducting virtual tours of campus and managing the Q&A function of the Zoom
  • Handling the check-in process for daily visiting guests in the Sumers Welcome Center
  • Facilitating virtual prospective student interviews and interview breakout rooms
  • Engaging with prospective students electronically via email, Zoom, phone, etc.
  • Providing support for special virtual events, such as panels, information sessions, Webinars, etc.
  • Assisting with special in-person events, such as special visit days, group visits, luncheons, overnight programs
  • Managing the mock residential hall space
  • Other administrative tasks as assigned

Additional Responsibilities

Interns will be exposed to the work of a variety of teams within the Admissions Officer through a rotation program. After rotating through each team to gain preliminary insight, interns will be paired with one team for project-based work throughout the summer. Available team pairings may include: Recruitment & Selections, Visit Experience & Events, Training & Examination, and Management & Operations.

Required Skills/Characteristics

  • WashU Class of 2023, 2024, 2025, or 2026
  • Good academic and judicial standing with the university

Hours

  • The internship is a full-time position at 37.5 hours/week (some part-time positions are available at 18 hours/week)
  • Some unpaid vacation time is available. The typical work week is Monday – Friday
    • Saturday and Sunday hours will occasionally be required (schedule to be shared at the start of the summer)

Desired Skills/Characteristics

  • Hiring preference will be given to students who can fulfill the role in a hybrid capacity and full-time hours
  • Strong written and oral communication skills
  • Comfortable with public speaking in both small and large groups
  • Commitment to providing the highest level of customer service to every prospective student/family
  • Self-starter who takes initiative and is willing to jump-in and assist however is needed
  • Enthusiasm about the university and what it offers students
  • Interest in exploring higher education as a potential career field

Compensation

Interns will be compensated at a rate of $12.30 per hour

Application

Apply by emailing the following to BearAmbassadors@email.wustl.edu:

  • Cover Letter
  • Resume—including major(s)/minor(s), cumulative GPA, involvement at WashU, and relevant skills/experience
  • Contact information for 2 references either professional or academic. At least one reference must be a member of the WashU community (advisor, professor, research mentor, etc.)

By applying, students give the Admissions Office permission to access university standing and academic record.

Questions?

Please reach out to Jacob Goedde and Jennie Jean-Jacques at BearAmbassadors@email.wustl.edu